Whether for media sharing, communication, marketing, or workspace purposes, electronic mail (email) is one of the most important tools in any business. There are many email service providers, each with its unique features. In this post, we have highlighted the top 10 business email providers in the world.
What is a business email service provider?
A business email provider is no different from other email services we know. The only difference is that the latter is more suitable for personal use, while the former has features that are highly beneficial to businesses.
If you’re using a personal email address like Gmail or Yahoo Mail, you will have something like Mister@gmail.com, Mister@yahoo.com, and so on. With a business email, your company/brand name will be the domain name.
Make no mistake, business email services are not free. This is due to the fast and reliable service that they provide, which also comes at a cost.
For example, most of them have a 99.9% uptime, automatic backups, spam protection, no ad placements, and advanced security measures to preserve your business data.
Businesses can also utilize features like advanced search, email archiving, and many others. Sounds cool, right? Here are the best email providers for brands, businesses, companies, and organizations.
Best business email providers
Here are the best business email providers:
1. Google Workspace (formerly G Suite)
If your business or organization uses cloud-based tools regularly, or if you frequently use applications like Google Drive, then you’ve got to try Google Workspace.
Google Workspace combines its business email services with other Google communication and collaboration apps. Yes, and that means email hosting is not the only thing you will get.
The cheapest Google Workspace subscription will get you a minimum cloud storage space of 30GB per user. The Enterprise-tier plans will supply as much storage as you need.
You will have access to shared contacts and calendars. Your employees and team members will also have access to Google’s entire workplace communication and collaboration tools.
These tools include Google Chat for messaging, Google Meet for voice/video conferencing, Google Drive for cloud file storage, Keep for note-taking, and Google Docs, Sheets, and Slides amongst others. Just to mention a few.
2. Microsoft Office 365 Outlook
If your team members or employees frequently use Microsoft Office apps like Word, Excel, PowerPoint, etc, Microsoft 365’s Business Standard plan may be your best bet.
Microsoft 365 Business Standard has all the software you need from a hosted email service, and even much more.
You will enjoy fast and reliable email conversations and marketing, custom domain addresses, spam prevention, data loss protection and lots more.
A single monthly subscription will get you hosted business email services, and access to Microsoft’s Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive, and OneNote.
If you want something similar to Google Workspace, you might want to purchase a Microsoft 365 Business Basic plan. It’s around $6 per user per month.
3. Amazon WorkMail
The former and latter are provided differently, so you might want to do some research to see which is best for your business email hosting.
Amazon WorkMail is best for businesses that need custom plans, niche email or developer services. Unlike Google Workspace and Microsoft 365, it has no specific pricing plan.
Businesses will pay a base fee of $4 per user to get 50 GB. From there, they can add more feature integrations, which also means adding more costs.
As we said earlier on, Amazon WorkMail is best for businesses that want a custom plan. If you’re a new business that wants a beginner-friendly experience, then you may be probably better off with Google Workspace or Microsoft 365.
If you’re a new business that wants to establish brand authority easily without spending a huge budget, Bluehost is one of the business email service providers to try.
Besides, it’s one of the few that has a pricing plan which offers unlimited storage and accounts.
5. Zoho Mail
Zoho Mail is among the few (if not the only) business email service provider that offers a free forever plan. This is a wise option for small brands, businesses and startups on a tight budget.
Business Paid plans start at $1 per user, per month. However, you’ll only have 5GB of email storage at this price.
Higher plans will provide you with 30GB storage per user, and extra features like Zoho Docs cloud storage and Office Suite amongst others.
If not for any other thing, IONOS is widely known for being the best cheapest business email service provider. It’s also a great option for freelancers who want a custom domain for their emails.
IONOS starts at $1 per month. But make no mistake, the features you will get at this price won’t be as excellent as Google Workspace or Microsoft 365. For instance, it lacks video conferencing and a few collaboration features.
Aside from that, it can work for most things that small startups and freelancers need.
7. Yandex Mail
Yandex is a fairly-popular Russian search engine. It also provides email hosting services which businesses can access at affordable prices.
If you’re getting a paid business email service because of a custom domain name, then Yandex Mail is one of the best to try.
Businesses registering as an organization can get up to 1,000 free accounts. Yandex also provides free unlimited storage.
Yandex Mail provides anti-virus and anti-spam technologies to protect the mailbox of users. It also has two-factor authentication (2FA) for login security and migration.
8. Rackspace Email
Rackspace Email is a great choice for businesses that run marketing campaigns. It’s also good for privacy, as it guarantees that it won’t sell user data. Rackspace complies with the General Data Protection Regulation (GDPR).
The basic plan starts at $1 per user per month. This pricing plan will also get you 25 GB of storage and 24/7 chat service.
FastMail has been operating for more than 20 years now. Note that it’s not made for only businesses, but also freelancers and individual users.
But it has two major downsides. The Basic plan ($3 per user per month) does not include custom domains. To enjoy custom domains, you’ll have to start at $5 per user per month.
Now that’s just a minor thing compared to the major downside. You see, FastMail is only an email hosting service. The only things you will get are Email, calendar, and contacts.
At roughly similar prices, you can access lots of applications on Google Workspace and Microsoft 365. If you want privacy, FastMail is worth a try. But if you want to enhance productivity in the workplace while saving money, it may not be your best option.
There’s a possibility that you’re hearing about PostMark for the first time. Although not as flamboyant as Google Workspace and Microsoft 365, it is popular among developers and some freelancers.
PostMark starts at $10 per month, which sounds more than a little expensive when compared with many business email service providers on this list.
It’s best used for transactional emails, as it doesn’t allow bulk promotional email sending.
PostMark provides users with metrics to monitor performance and email tracking. It also has an email automation feature, which makes it a handy tool for businesses.
Most businesses are now trying hard to look more professional than they have been in the past.
Aside from improving the quality of their products/services, they’re also working hard towards enhancing their communication channels.
Businesses use emails to communicate with clients, enhance productivity in the workplace, share media, keep records of conversations and market products/services amongst others.